The deadline for mandatory use of the revised Form 1-9, used for verifying new hires identify and employment authorization is this Sunday, January 22, 2017. The latest version of the I-9 can be downloaded at the USCIS's website, available here: https://www.uscis.gov/i-9.
Among the changes in the revised version (which is dated 11/14/2016), Section 1 asks for “other last names used” rather than “other names used.” Other changes to the I-9 include the ability to enter multiple preparers and translators, a supplemental page for the preparer/translator, a dedicated area for including additional information, and increased compatibility and functions to make it easier to complete the form electronically. You can read our previous posts regarding the new I-9 here and here. Further information directly from the USCIS regarding the updated form is available here.
COUNSEL TO MANAGEMENT:
Again, employers should begin using the new I-9 immediately, but absolutely no later than this Sunday January 22, 2017. Employers do not need to reverify current employees due to the new form - only new hires need be verified using the updated form. Generally, the only documents that ever need to be reverified are temporary employment authorization documents (under Class C) that permit a person to work for a set period of time.
Further, although the USCIS’s website has promised an update to its Handbook for Employers: Guidance for Completing Form I-9 which was last revised in April 2013, an update has not been provided as of the date of this posting. We will provide that updated handbook when it becomes available. In the meantime, if you have any questions about the new Form I-9 or ensuring that your Company’s hiring procedures are compliant with California State and Federal law, please contact The Saqui Law Group.